A maintenance request QR code that says where
Tenants, guests or staff scan the sticker on the broken thing, and the form already knows which machine or room it is.
A maintenance request QR code opens a short repair form with the location already filled in. Make one pre-filled form link per machine, room or door, print each code on a sticker there, and the person who finds the fault only describes it and adds a photo. Requests arrive in one list, sorted by place.
Reported in a minute
A tenant scans the sticker on washer WM-04 and the repair form opens with the machine already filled in.
How to set up repair reporting by scan
Build one short form
Location, what is wrong, a photo, how urgent and a contact for questions. Five fields fill in on a phone in under a minute.
Pre-fill the location
Most form tools make a pre-filled link, such as ?asset=WM-04. Make one link per machine or room, so nobody types the place.
Make the codes in bulk
Put the location IDs and links in a sheet and upload it to the bulk tool. Each sticker gets its own code and a readable ID under it.
Send it where work happens
Route answers to the caretaker's phone, the maintenance sheet or your work order tool, so a request does not wait in an inbox.
Worked example: a laundry room in a 40-flat building
- The stickers
- Each of six washers and four dryers carries a 3 cm code, the machine ID WM-01 to DR-04 and "Not working? Scan to report".
- The report
- A tenant scans WM-04, ticks "does not drain", adds a photo of the error code and submits. The caretaker gets it with the machine already named.
- The month after
- The sheet shows WM-04 reported four times, so the building replaces the drain pump instead of resetting the machine again.
Fixed or editable for repair stickers?
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Fester QR-Code (statisch)
A fixed code holds the pre-filled form link itself. It is free, works for years and suits a building that keeps the same form tool.
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Bearbeitbarer QR-Code (dynamisch)
Editable codes let you move to a new work order system without replacing stickers on every machine, and the scan counts show which places report most. From $9 a month after the 14-day trial.
Stickers that get used
Where the eye lands
Next to the controls or the door handle, at chest height. A sticker on the back of a machine is never seen when it fails.
Print the ID too
A readable ID under the code lets people phone in the fault when their battery is flat, and lets staff find the sticker.
Close the loop
Add an optional e-mail field and send a short "fixed" note. People report again when they see that reports lead somewhere.
Fragen und Antworten
Bevor Sie drucken
- Ist das kostenlos?
- Feste Codes sind kostenlos: Erstellen Sie so viele Sie möchten, laden Sie ein PNG ohne Anmeldung herunter und erhalten Sie jedes weitere Format und Druckdateien mit einem kostenlosen Konto. Bearbeitbare Codes gibt es mit einem Tarif, einem Pass, Keep-alive oder der 14-tägigen Testphase.
- Kann ich den Link nach dem Druck ändern?
- Ja, mit einem bearbeitbaren Code. Er enthält einen Kurzlink, den Sie steuern: Sie können den gedruckten Code jederzeit auf ein neues Ziel richten, und der nächste Scan öffnet die neue Seite. Ein fester Code behält den Link, mit dem er erstellt wurde.
- Kann ich meine eigene Domain nutzen?
- Ja. Eine eigene Domain ist in Pässen, ab Starter und während der Testphase enthalten. Starter umfasst eine Subdomain, zum Beispiel go.ihremarke.de, Hauptdomains gibt es ab Pro.
- Was passiert, wenn ich nicht mehr zahle?
- Bearbeitbare Codes funktionieren bis zum Ende des bezahlten Zeitraums, und nach einer fehlgeschlagenen Zahlung funktionieren alle Codes noch 14 Tage weiter. Schalten Sie Codes innerhalb von 12 Monaten wieder ein. Feste Codes funktionieren, solange ihre Links funktionieren.
How do I pre-fill the location in the form?
Google Forms has "Get pre-filled link"; other tools take the field in the address, such as ?asset=WM-04. Make one link per place and one code per link.
Which fields should a repair form have?
Location, what is wrong, a photo, urgency and an optional contact. Each extra field costs reports, so leave out what you never use.
Can guests and tenants report without an account?
Yes, if your form allows public answers. Check by scanning with a phone that is not signed in to your work account.
What material should the sticker be?
Laminated vinyl for machines and doors, so it survives cleaning sprays. In wet rooms, use a polyester label rated for moisture.
How big should the code be?
3 cm reads well from arm's length. On a corridor sign read from two metres, use about 20 cm.
Can I see which machines break most?
Your form answers show reports per location ID. Editable codes add the scan count, which also catches people who scanned and gave up.
Every fault, with its place
Paste your first pre-filled form link and print a sticker for the machine that breaks most.