QR codes for schools and colleges
From the visitor book to the open day poster: fewer clipboards, more replies and notices people act on.
Schools and colleges use QR codes for visitor sign-in at reception, RSVPs for open days and parent evenings, short feedback forms after events and posters that link to the latest news. Editable codes suit all of these, because each term brings new forms and dates while the printed signs and posters stay where they are.
Replies from every noticeboard
A poster in the library. Parents scan and book their open day visit in a minute.
Where codes work in a school
Reception
Visitors sign in on their own phone, and the office has one tidy list of who is on site and when.
Events
Open day and parent evening posters open the reply form, so you know numbers before you set out chairs.
Classrooms
Teachers link worksheets, videos and reading lists from the board or a handout, one scan for the whole class.
Fixed or editable for schools
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Fixed QR code (static)
A fixed code is free and fine for a single handout or a resource that will not move, such as the school's home page.
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Editable QR code (dynamic) Our pick for this job
Make reception, event and noticeboard codes editable: point the same sign at this term's form. Starter is $9 a month with 50 editable codes, enough for a whole school.
Worked example: a secondary school open day
- Posters
- Posters in the town library and the sports club each carry their own code, so the office sees which brought replies.
- Replies
- The code opens a short form with the number of visitors and the subjects they want to see.
- On the day
- A sign-in code at the gate records arrivals, and a feedback code at the exit asks how the day went.
Getting started
Replace the visitor book
Start with a sign-in code at reception. It saves time every single day.
Use one code per poster
Give each location its own editable code, so the scan counts show where interest comes from.
Reuse every term
Point the same signs at new forms each term, instead of printing new ones.
Questions and answers
Before you print
- Is it free?
- Fixed codes are free: make as many as you like, download a PNG with no sign-up, and get every other format and print files with a free account. Editable codes come with a plan, a pass, Keep-alive or the 14-day trial.
- Can I change the link after printing?
- Yes, with an editable code. It holds a short link you control, so you can point the printed code somewhere new any time, and the next scan opens the new page. A fixed code keeps the link it was made with.
- Can I use my own domain?
- Yes. A custom domain is included on passes, from Starter, and during the trial. Starter covers one subdomain, for example go.yourbrand.com, and apex domains start on Pro.
- What happens if I stop paying?
- Editable codes work to the end of your paid period, and after a failed payment every code keeps working for 14 days. Turn codes back on within 12 months. Fixed codes keep working as long as their links do.
Can pupils scan QR codes in class?
Where phones or tablets are allowed, yes. The camera opens the link with nothing to install, which makes it quick for a whole class.
Is a QR code sign-in suitable for school visitors?
Yes, for the visitor list. Ask only for name, visit purpose and time, and keep the sheet where only office staff can open it.
Can we use the same poster code for every event?
With an editable code, yes. Point it at the next event's form; the printed noticeboard sign stays the same.
Which form tool works best?
The one your school already uses, such as Google Forms or Microsoft Forms. Both give a web link and save replies in a sheet.
What does it cost for a school?
Fixed codes for handouts are free. Editable codes for signs and posters start with a 14-day trial, then Starter is $9 a month.
Fewer clipboards this term
Paste your open day form's link above and print a poster code for every noticeboard.